Calendar and attendance
Trainings, matches and events of every group in one calendar — set up the regular trainings for the whole season on one screen. Members and parents answer the invitation, and the coach marks attendance with a swipe — even in a sports hall without a signal.
In all packages (carpool: Silver and above)
The regular trainings of every group on one screen: days, time, place and coach. A preview shows the new sessions, skipped holidays and overlaps, then one click creates every series up to the end of the season — it never duplicates existing trainings.
Month, week and list views (on a phone the week in three-day steps), recurring sessions on several weekdays, holidays and breaks, attachments and group colours.
Coming or Not coming — in Clubsman or straight from the e-mail. Invitations can go out by themselves at a chosen time before the event, with a reminder; when places are limited, “Coming” takes a free place.
A separate app on the phone: the group’s list, “Everyone present” with undo, a note and — if the club allows it — a call or SMS to the parents, plus “Add training” for a missing session. Without a signal it saves the entry and sends it once the connection is back.
A “Match” section: opponent, home or away, competition and venue. Once it has started, the coach or the office enters the result or marks the match as postponed — the result shows straight away in the match header.
When a session is cancelled or moved, Clubsman prepares a notice for the event’s groups, and for a training in the next 12 hours an SMS too. The event remembers that the group was told and shows how many have read the notice.
In detail
What users say
We got used to it quickly and can no longer imagine working without it.
Working with the portal has made keeping our records easier. We enter the timetable of trainings and matches, and attendance itself, into the portal as we go. That way coaches and club management have an up-to-date view of how well trainings are attended and in which hall they take place. They can follow everything on smartphones or computers. We then export attendance records by age group to Excel. We keep all the Excel tables on the computer, so we can’t mislay or lose them. The portal also calculates the attendance percentage of individual players at trainings. We enter every new player with all her details into the database. That way we have all contact details in one place. If a coach needs some information about a player, they can access it through the portal on a mobile phone. We handle all payments through the portal. We issue payments in batches. If age groups have a different monthly amount from the others, we mark it. Payment slips in PDF are made very quickly, and the portal then sends them with one click to all the parents’ e-mail addresses. If payment slips are not paid on time, we also send reminders through the portal with one click. They don’t need to be created again, as the regular payment turns into a reminder. Every player has her own username and password for the portal, where she can follow the trainings of her age group and her payment slips that are still unpaid. To sum up, the portal has shortened the time we spend creating payment slips and given us a clear view of payments, trainings and the player database. We got used to it quickly and can no longer imagine working without it.
The main advantage of the portal is that it saves you a great deal of office work.
At NK Mirna football club we first decided to try Spletni portal free of charge. Because we liked it a lot, we decided to buy a licence. The main advantage of the portal is that it saves you a great deal of office work. Payments and issuing payment slips are very clear. Coaches also have an easier job at training thanks to their quick mobile access to the portal, as they can check attendance quickly. We will certainly keep using the portal, as over a year it is cheaper than sending paper payment slips.
Questions
Yes. It works in the browser on a computer, tablet and phone, and you install it on your phone as an app straight from the browser — no App Store or Google Play — and receive notifications on the device. For recording attendance coaches also have the Prisotnost SP attendance app, which works even without signal.
All of them. The calendar, attendance, enrolment, invoices and communication are the same for every sport. Training plans and the sketch board know 15 sport profiles (e.g. football, basketball, volleyball, handball, swimming); the Belts module is for martial arts.
Related
Try every feature in the trial environment with made-up data — as an administrator, coach, member or parent.