Price list 2027

Plans and pricing: you pay for modules, not members

The four plans differ only in their modules — every plan has unlimited members, parents and coaches. Every plan includes invoicing with bank statement import and all updates.

  • Unlimited members
  • 30-day free trial, no commitment
  • First-season guarantee: if you are not satisfied within the first 12 months, we refund the licence
  • Yearly prices, excluding VAT, from 1 November 2026

Bronze

€250 per year + VAT

€305.00 incl. VAT · or €25 per month

Everything a club needs for members, sessions, enrolment and collecting training fees.

Includes

  • Members, parents, families and training groups
  • Calendar with attendance and replies, the Prisotnost SP attendance app
  • Online enrolment forms with GDPR consents and e-signature
  • Invoices with a payment reference, bank statements, payment reminders, SEPA direct debit
  • Excel exports for your accountant, received invoices, Accountant role
  • E-mail messages, news, documents, birthday greetings
  • AI assistant for the administrator: Club knowledge, Analyst, commands
Best for
Clubs and associations of every size that want tidy records, sessions and training-fee collection without Excel.
Support
E-mail, reply within 2 working days
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Most popular

Silver

€490 per year + VAT

€597.80 incl. VAT · or €49 per month

For clubs that plan training, measure progress and sell kit.

Everything in Bronze, plus

  • Training plans and a drill library with pitch sketches
  • Measurements, assessments, belts (martial arts)
  • Online shop for kit with proforma invoices
  • Carpooling to matches and events
  • E-mail alerts (absences, unpaid invoices, medical check-ups)
  • 200 SMS messages a year included
Best for
Clubs with structured coaching work: training plans, testing, assessments, belts and a club shop.
Support
E-mail and phone, reply within 1 working day
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Gold

€890 per year + VAT

€1,085.80 incl. VAT · or €89 per month

The club’s complete digital office — every feature, including future ones.

Everything in Silver, plus

  • Coach pay and visit packages (tokens)
  • Tickets for matches and events with a QR scanner
  • Online card payments (Stripe), Apple Pay and Google Pay
  • AI assistant and Analyst for every role, API for AI agents
  • Your own address (e.g. portal.myclub.si) and 1,000 SMS a year
Best for
Clubs and sports schools that pay coaches by the hour, sell session packages or tickets and want the AI assistant for every role.
Support
Priority support, reply the same working day
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Platinum

€1,200 per year + VAT

€1,464.00 incl. VAT · or €120 per month

For larger and multi-section associations, sports schools and federations — everything, with priority service.

Everything in Gold, plus

  • Up to 3 business entities (sections) with separate invoice numbering
  • 3,000 SMS messages a year included
  • On-site onboarding and staff training
  • Data processing agreement and a tailored service level agreement (SLA)
  • A dedicated account manager
  • Several clubs or sections under one contract
Best for
Multi-section associations, sports schools with several locations, sport federations and regional sports associations.
Support
Account manager, reply within 4 hours on working days
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Paying monthly makes the year 20% more expensive. VAT (22%) is added on the proforma invoice. Every plan includes all updates.

Which plan?

Choose in four questions

  1. Do you need member records, a calendar with attendance, online enrolment forms, invoices and messaging? Bronze €250
  2. Do you also want training plans with sketches, measurements, assessments, belts, a club shop or carpooling? Silver €490
  3. Do you pay coaches by the hour, sell session packages or tickets, or want the AI assistant for every role and an API for AI agents? Gold €890
  4. Are you a multi-section association, a sports school with several locations or a federation? Platinum €1,200

In detail

Compare plans

The club switches on the modules its plan includes in its own settings.

Feature Bronze €250 Silver €490 Gold €890 Platinum €1,200
Base (always included)
Dashboard, members, member records, families, Excel
Portal for members and parents, app on the phone, device notifications
Security (2FA), privacy and legal documents
The club on its own subdomain, public links with QR codes
Remote staff training — up to 2 hours a year free
Members and enrolment
Training groups and squads
Enrolment forms, consents, e-signature, membership statement, re-enrolment
Coach profiles
Safe sport (safeguarding) — public page, policies with acknowledgements, training, self-assessment
Calendar and training
Calendar, attendance, invitations, public calendar
Prisotnost SP — the attendance app for the phone
Training plans and a drill library with sketches
Measurements and testing
Member assessments
Belts and gradings (martial arts)
Carpooling to events
Club equipment — stock, signed hand-out forms, inspections, yearly stock-take
Finance
Invoices, payments, payment reminders, credit notes, open-items statements (IOP)
Recurring invoices, automatic reminders, SEPA direct debit, bank statements
Excel exports for your accountant, period lock
Book of received invoices with Excel exports
Online shop and proforma invoices
Coach pay, visit packages (tokens)
Tickets and QR scanner
Online card payments (Stripe)
Sponsors, donors, partners — contracts, promises, instalments, sponsor report
Communication
E-mail messages, mail archive, mailing lists
SMS messages (credits at the SMS price list)
News with an e-newsletter, documents
Birthday greetings
E-mail alerts for staff
Overview and smart tools
Reports and analytics by season
AI assistant, Club knowledge, Analyst In Bronze and Silver it is used by the club administrator; for every role with the add-on “AI assistant for every role and API”.
API for AI agents (REST, OpenAPI, MCP)
The club’s own address (domain)
Several business entities under one contract An extra business entity can be added to any plan (€200 per year + VAT).

Tailored to your club

Custom plan: Bronze or Silver + individual modules

Each module at its own yearly price; paying monthly, a module costs a tenth of its yearly price. A custom plan never costs more than €1,200 per year + VAT — if a fixed plan is cheaper, we suggest it.

Modules from the Silver plan
Module Per year + VAT
Training training plans, drill library with sketches €90
Measurements and assessments testing, progress, member assessments €60
Belts gradings for martial arts €40
Online shop kit, sizes, proforma invoices €90
Carpool offering and booking lifts €30
E-mail alerts absences, unpaid invoices, medical check-ups €30
Modules from the Gold plan
Module Per year + VAT
Coach pay rate card, surcharges, payouts €150
Visit packages tokens for sessions and classes €120
Tickets sales, QR tickets, scanner €150
AI assistant for every role and API assistant and Analyst for coaches, members and parents, API for AI agents (in Bronze and Silver the assistant for the administrator is already included) €120
Online card payments card, Apple Pay, Google Pay via Stripe €60
Sponsors, donors, partners contracts, promises as tasks, instalments as invoices, sponsor report €120
Club equipment stock by location, signed hand-out forms, inspections, yearly stock-take €60
Other add-ons
Add-on Price + VAT
SMS pack of 1,000 messages one-off, credits never expire €60
SMS pack of 5,000 messages one-off, credits never expire €275
Extra business entity in any plan; e.g. a section with its own tax number and invoice numbering €200 / year
Data transfer from Excel or another program for all new clubs; we do the import and setup together with you free
Remote staff training in any plan; each further hour €45 2 hours a year free
Discounts
Condition Discount
Paying 2 years in advance −10%
Paying 3 years in advance −15%
Clubs through a federation or sports association (contract) −15%
Try it free for 30 days

Questions

Questions about prices and licences

Is the number of members limited?

No. The price depends only on the modules the club uses — the number of members, parents, coaches and administrators is unlimited in every plan.

Can we try Clubsman first?

Yes, in two ways. In the trial environment you explore Clubsman with a sample club and made-up data: you send a request and receive a personal link by e-mail. Every club also gets a 30-day free trial of the Gold plan with its own data; after the trial you choose a plan from the 2027 price list, and the data you entered stays.

How is the licence paid?

The club receives a proforma invoice with a payment reference. On payment an invoice is issued and the licence is extended by a year. 14 and 7 days before it expires, Clubsman sends a reminder and a new proforma invoice by itself.

Can we buy just one extra module?

Yes. You add single modules to the Bronze or Silver plan from the module price list (a custom plan). You order the module yourself on the Licence page: you receive a proforma invoice for the pro-rata part up to the end of the period, and once paid the module is switched on. If a fixed plan is cheaper, Clubsman suggests it; no club pays more than €1,200 per year + VAT.

Is the AI assistant in every plan?

Yes. The AI assistant with Club knowledge, the Analyst and commands is in every plan. In Bronze and Silver the club administrator uses it; in Gold and Platinum every role does — coaches, members and parents — together with the API for AI agents. For Bronze or Silver you add it for every role, with the API, through the “AI assistant for all roles and API” add-on (€120 per year + VAT) on the Licence page.

Can several legal entities (sections) issue invoices?

Yes. Every plan includes the club as a legal entity, and Platinum up to three — e.g. sections with their own tax number and separate invoice numbering. You can buy an extra entity in any plan for €200 per year + VAT: order it on the Licence page, and once the proforma invoice is paid we set it up together with you.

Can we change plans during the year?

You can upgrade at any time — you pay the pro-rata part of the difference. A move to a lower plan takes effect at the next renewal.

What happens if we don’t renew the licence?

After expiry Clubsman keeps working for another 14 days. From day 15 to day 28 members can still use it, while administrators see only the renewal page. After 28 days access is locked, but the data stays stored. You can export your data at any time during the year.

What if we are not happy with Clubsman?

New clubs get a first-season guarantee: if you are not happy in the first 12 months of the licence, tell us before the first year ends and we refund the full amount paid for the licence that year (excluding SMS packages). Export your data to Excel first; the refund ends the licence. The guarantee applies once per club.

Does the price include SMS and e-mail?

E-mail is included without limits for a club’s normal use. SMS messages are paid by use with prepaid packages, and credits never expire. Silver includes 200, Gold 1,000 and Platinum 3,000 SMS per year — Clubsman adds them at each licence period.

30 days free, with your own data

Every club gets a 30-day trial of the Gold plan. After the trial you choose a plan from the 2027 price list — the data you entered stays.

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